Technical Writers, Inc.
1234 Center Lane, Suite 301
Austin, TX 78758
February 28, 1990
John Jackson, Marketing V. P.
456 Altimont Road
Vicksburg, TN 66780
SUBJ: Proposal to Write the Operation and Maintenance Handbook
for Purchasers of the M-16A2 Rifle
Dear Mr. Jackson:
The following proposal outlines the details discussed in our prior conversation
on the proposal. It also gives information deadlines, our bid, the graphics,
and a tentative outline of the handbook. This report also includes our sources
for information on the rifle. Thank you for your time and you may contact me
during business hours at the following number: 512-259-3930.
Elena Stokes, Vice President
Technical Writers, Inc.
PROPOSAL: HANDBOOK FOR THE M-16A2 RIFLE
The following is a proposal to develop a handbook that will cover
the operation and maintenance of the M-16A2 rifle. This proposal
contains information on the contents of the proposed manual, the
audience level we are assuming, our schedule to complete this project,
our costs and charges, and our qualifications to produce a
high-quality finished handbook.
Audience and Purpose
The handbook will be written primarily to purchasers but may also
be used by gunsmiths, gun enthusiasts, the military, gun clubs, and
anyone else wishing to train people in operation and maintenance of
this rifle. No technical knowledge about firearms on the readers' part
will be assumed. It will assume that readers have never used any firearm previously. Also, we will develop the handbook at the standard 8th-grade reading level.
Description of the Handbook
This handbook should enable any person with a high school diploma
to operate and perform preventive maintenance on the M-16A2. This
handbook will contain graphics; technical background; firing
techniques; and information on how to clean, disassemble, and
reassemble the rifle. We project the length of the handbook to be 98 pages in standard 8-inch by 5-inch format.
Graphics. The graphics used in this report will consist of
tables, drawings, and pictures. The tables will show the reader
technical characteristics such as bullet size, chamber pressure,
muzzle velocity, types of ammunition, and information on the sighting
of the weapon for different distances such as 200 m, 300 m, and 500
m. Also, many pictures or drawings will be used to illustrate the
varius stages of disassembly, assembly and cleaning of the rifle.
Technical Background. The handbook will give technical
background on the rifle in the form of all the information involving
the firing of the weapon, such as muzzle velocity, maximum effective
range for different size target and other technical information that
is of value to an owner, operator, or collector. This handbook will
have information on how to clean and do preventive maintenance on the
weapon but will not contain any information on major maintenance such
as bent barrels, bent sights, and worn-out firing pins. For all major
repairs, the owner will be directed to take the rifle to an authorized dealer.
Handbook outline. The instruction in the handbook will focus mainly on disassembly,
reassembly, and cleaning instructions. These instructions will be in
detail so as to give a first time gun buyer enough instructions to
clean the rifle properly. Following is a working outline describing
how the handbook will be produced and laid out. This outline will
include enough detail to explain the major sections and any minor
sections that may not be obvious.
- Introduction: will contain information on the history of
the rifle and its manufacturer. It also will have illustrations
of rifle parts.
- Technical characteristics: will contain information on the
technical characteristics of the rifle and this
information will be backed up with charts.
- Ammunition: will contain information on different types
of ammunition that can be used with this weapon and their
- Loading: procedure to load the weapon and safety warnings will be included.
- Firing: will include what to do in a case of a misfire
or jamming. Safety warnings and how to adjust sights
will also be included.
- Cleaning the weapon: will include disassembly and assembly.
- Proper Storage: how to store rifle for long periods
- Repairs and Warranty: where to get a rifle repaired
whether or not warranty is in effect.
Technical writers, Inc. (TWI) qualifications for this handbook are as follows:
Detailed resumes of our staff are available upon request.
- The corporation has eighty years combined experience among six partners.
- TWI has won ten other contracts for weapons handbooks from Colt Manufacturing.
- Experienced typesetters and artists who can do drawings and charts.
- Five of six partners are experienced with this weapon through military experience.
We calculate the cost to develop this 98-page manual by assuming 4 hours of writing time per page at $50.00 per hour. Editing, graphics, and supervision we calculate at 1 hour per 10 pages at $25.00 per hour:
|Writing (4 hrs/pg @ $50.00/hr)
|Editing, graphics, supervision (1 hr/10pgs @ $25.00/hr)
Our company will
write, edit, and correct any errors found in the initial draft or in
later drafts. This includes correcting technical errors or improving comprehension as requested by your technical staff and developers.
The bibliography will consist of many military pamphlets. The
partners of our corporation have written to friends, who are still in
the military, for the latest information and pamphlets. Following are
some books we have found to use for research:
More books will be obtained for this research.
- Ezell, Edward Clinton. The Great Rifle Controversy. Harrisburg:
Halsted Press, 1984.
- Ezell, Edward Clinton. Small Arms Today. Harrisburg: Halsted Press, 1984.
- Ferber, Steve, ed. All About Rifle Hunting and Shooting
in America. New York: Winchester Press, 1977.
- O'Neill, Richard, ed. An Illustrated Guide to U. S. Army.
New York: Arco, 1984.
Project Checkpoint Dates
The time schedule for this project will be as follows:
These dates are not set, but are tentative around Mr. Cook's and Mr. Jackson's schedules.
||Proposal returned, begin work.
||Outline section on Introduction completed.
Sent to Mr. Jackson for review.
||Outline section on Operation completed. Sent to Mr. Jackson for review. Correct problems in introduction section.
||Outline section on Maintenance completed. Sent to Mr. Jackson for review. Correct problems in other sections.
||Meeting with Mr. Jackson to review possible
||Completed copy sent to Mr. Jackson.
||Meeting with Mr. Jackson for final review.
||First order sent to Mr. Jackson.
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