Power Tools for Technical Communication:
Recommendation Reports—Planning Guide



Use this planning guide to define the key details for your recommendation report. When you are through, you can e-mail this planning information to yourself, your instructor, or both.
  1. Find a situation in need of a recommendation report. Describe that project in the input box below:

  2. Define an audience and purpose. In the input box below, describe the audience, purpose, and situation of your recommendation report:

  3. Describe the problem or opportunity. In the input box below, describe the problem or opportunity that your recommendation report addresses:
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  4. Define the requirements and priorities. In the input box below, take some notes on the requirements and priorities that you will use to make your recommendations:

  5. List and describe the options. In the input box below, take some notes on the options you'll compare and make recommendations on in your recommendation report:

  6. Consider including technical background. In the input box below, take some notes on whether you should discuss any technical background for this recommendation report and what that technical background is:

  7. Plan the point-by-point comparisons. In the input box below, list the points of comparison you'll use in your recommendation report (they should be closely elated to your requiements):

  8. Plan the summary of conclusions. In the input box below, list the topics of the conclusions you think you'll have in this recommendation report, especially the secondary conclusions:

  9. Plan the summary table. In the input box below, take notes on the row and column headings that you'll use in the summary table for your recommendation report:

  10. List your information sources. In the input box below, take some notes on the information sources you'll need or use in your recommendation report:

  11. Plan an introduction. In the input box below, try rough-drafting an introduction for your recommendation report:

  12. Sketch the headings you'll use. List the headings you would use in your recommendation report and briefly describe the contents of those sections:

  13. Consider the format. In the input box below, describe the format you'll use for your recommendation report:

  14. Review and revise your rough draft. When you've written the rough draft of your recommendation report and reviewed it, use the input box below to describe the problems you find:

Your name:
E-mail this planning information to me:
E-mail this planning information to my instructor:


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