Power Tools for Technical Communication:
Job-Application Letters—Planning Guide



Use this planning guide to define the key details for your job-application letter. When you are through, you can e-mail this planning information to yourself, your instructor, or both.
  1. Find a job to apply for. In the input box below, take some notes on the job you find to apply for:

  2. Find out what you can about the company, its operations, and the job. In the input box below, take notes on what find out about the company, its operations, and the job:

  3. Analyze the job announcement. In the input box below, take notes on your analysis of the job announcement—what does it suggest you should include in your application letter?

  4. Make a list your strongest qualifications. In the input box below, list your strongest qualifications—both directly related to the job as well as those not directly related:

  5. Plan the strategy for the main paragraphs of your application letter. In the input box below, discuss the strategy you'll use to organize the contents of your application letter (in particular, which of the two primary organizational approaches you'll use):

  6. Select the details for each of the main sections. In the input box below, take notes on the specific details you'll include in each of the main experience/education sections of the application letter:

  7. Plan the introduction to this application letter. In the input box below, sketch your ideas concerning what you'll include in the introduction to this application letter, in particular, what you'll do to get readers interested:

  8. Plan the conclusion to this application letter. In the input box below, sketch your ideas concerning what you'll end this application letter, in particular, what you'll do to get readers to act:

Your name:
E-mail this planning information to me:
E-mail this planning information to my instructor:


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