Power Tools for Technical Communication:
Evaluating Application Letters

In this lab, you evaluate several application letters and pick the best one:
  1. Does the letter provide plenty of specifics and examples?
  2. Is the letter properly formatted; does it contain all the required components?
  3. Does the introduction make you want to read the rest of the letter?
  4. Does the writer avoid unsupported claims about her or his capabilities?
  5. Is there a reference to a resume, and is there an enclosure note below the signature block?
  6. Are the paragraphs clearly distinct in purpose and content?
  7. Does the letter end with an "action" conclusion?
  8. Is the letter from grammar, usage, punctuation, and mechanics problems?
  9. Overall, does the letter have an appropriate, positive tone?

Application Letter 1: Graphic Designer

Dupont Photomask Inc.
100 Texas Avenue
Buda, TX 78000

Dear Jennifer Femme:

In response to recent Technical Planner job posting, I wish to be considered for the posting and becoming a part of Dupont's further growth. I have worked with DOS and am familiar with the manipulation of data in the directory and sub-directory level and recently have delved into UNIX. Please refer to my resume (herewith enclosed) for further details.

I have approximately 5 years experience in clean room environment between Etch and Diffusion and 3 years in the Photomask industry. I provided training to Production Personnel in accessing network files for data entry, such as Excel documents, & to access job related procedures stored as Word documents.I also did some programming in GWBASIC to express the outputs of electronic circuits.

I presently hold approximately 72 college credit hours and am also in the process of acquiring an Associate of Applied Science and Bachelors thereafter.

I believe I can be utilized to your department's advantage and look forward to when we can discuss employment possibilities.

Sincerely yours,

Arthur G. Alguien
Enclosure: Resume

(512) 000-0000
(512) 000-0000

Application Letter 2: Mechanical Maintenance Technician

11250 Dreiser Ln. #531
Austin, TX 78700
January 23, 1999

Kimberly-Clark Corporation
1111 Goldfield
San Antonio, TX 78200

Dear Sir:

This letter is in response to your ad in the January 9, 1999 edition of the Austin American-Statesman for a Mechanical Maintenance Technician. I feel I have the skills and experience to fill this position.

As my attached resume reflects, I have twelve years of experience as a mechanic / technician in military and civilian capacities; this experience includes a broad range of skills. As an Aviation Ground Support Equipment Mechanic in the Marine Corps I developed my hydraulic, pneumatic, and mechanical abilities by troubleshooting and repairing three to 120 ton aircraft jacks, hydraulic lift platforms, and pneumatic cylinders, to name a few pieces of equipment. Working at Delta Airlines I refined this experience and learned electrical and calibrating skills. Some of the equipment I troubleshot and repaired included electrical carts, various scales and dynamometers, and hydraulic presses

I became knowledgeable of production operations while working on the production lines at The All-American Gourmet Company and at Coca-Cola Enterprises. At both facilities I troubleshot and repaired high-speed food-placement and bottle-handling machines during production hours. While at Coca-Cola I was assigned the duty of developing the Standard Operating Procedures for the Maintenance Department. I also supervised workers in the military and at Brooks Instrument, the latter company giving me more exposure to pneumatics and calibration.

Aside from the skill and experience I have to offer your company, I possess a positive attitude, confidence, and a desire to learn new skills and acquire new knowledge. You can verify this with a personal interview at your convenience.

I appreciate your time and look forward to hearing from you.


Michelle Personne
Encl.: resume

Application Letter 3: Test Engineering Technician

Sean T. Nadius
11000 A Oaks Drive
Austin, TX 78700
(512) 000-0000

January 24, 1999

Human Resource Manager
Seagate Technology
Longmont, CO 80501

Dear Human Resource Manager,

In response to your recent posting on the Career Mosaic web site, please accept this letter in application for the Test Engineering Technician position currently available within your company.

As you can see from my enclosed resume, my diverse technical skills involving the repair and testing of electronic systems, make me a strong candidate for this position. I am also currently pursuing a dergree in Computer Information Systems, specifically programming. Some languages that I have used include C/C++, Cobol, and Java. I am proficient in the use of Microsoft Office. As a hobby, I build computer systems for friends and family.

I would appreciate the opportunity to discuss my credentials with you at a mutually convenient time. Thank you for your consideration.

Respectfully yours,

Sean T. Nadius
Enclosure: Resume

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