Power Tools for Technical Communication:
Progress Reports—Planning Guide



Use this planning guide to define the key details for your progress report. When you are through, you can e-mail this planning information to yourself, your instructor, or both.
  1. Find a project for which you can write a progress report. Describe that project in the input box below:

  2. Analyze the audience; review your purpose and objective. In the input box below, take notes on the audience, purpose, and objective:

  3. Write a brief description of the project. In the input box below, describe the project on whose you are reporting the progress:

  4. List of the main tasks in the project. In the input box below, list the main tasks in your project:

  5. List what you have completed, what you are currently working on, and what you have left to do. In the input box below, take notes on work you've completed, work you are currently working on, and work you've still planning to do:

  6. List major concerns and problems related to the project. In the input box below, take some notes on any problems or concerns about your project:

  7. Summarize project expenses, hours, resources used. Take some notes on your expenses, hours, and other resources you've used in this project:

  8. Summarize current outcomes, if applicable. In the input box below, describe any outcomes you have had in your project (for example, if you are doing an experiment or survey what data you have collected so far):

  9. Sketch an overall, concluding summary of the project status. In the input box below, sketch a summary of the status of your project to date:

  10. Plan the introduction. Take some notes on what you'll include in the introduction to this progress report:

  11. Sketch the headings you'll use. List the headings you would use in your proposal and briefly describe the contents of those sections:

  12. Consider the format. In the input box below, take notes on the format you'll for your progress report:

  13. Review and revise your rough draft.When you've written the rough draft of your progress report and reviewed it, use the input box below to describe the problems you find:

    Your name:
    E-mail this planning information to me:
    E-mail this planning information to my instructor:


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