Power Tools for Technical Communication:
Short Report Formatting (Print)


In this lab, you develop a short report from unformatted text:
  1. Copy the text below this box, and paste it into your preferred word-processing software.
  2. Use a memo format for this report.
  3. Revise the text as necessary to create a better introduction, conclusion, and better transitions and to eliminate grammar, usage, punctuation errors.
  4. Add headings and lists as needed.
  5. Italicize key words at the point where each is defined.
  6. Revise and corrrect the text as necessary.
  7. For the recipient of this report, use Mr. David A. McMurrey, Supervisor, Kansas Bureau of Radiation Control. Using your name and the current date, indicate that you are Investigative Staff.
  8. Put your name, Short Report Format, and the date on this document, and print it out for your instructor.


A complaint investigation was attempted on the afternoon of February 7, 2001, at Central Diagnostic Centers, Ltd., 6000 South Kanpac, Lawrence, Kansas; however, the facility was operating on limited hours and was closed during the afternoon.

On February 8, 2001, Eilenne Wakkins and Jacquie Carrlerr returned to the facility. We spoke with Ms. Bosstiche, Staff Technician. She told us that the facility had stopped performing some of the services that were previously offered before this time. She indicated that the mammography unit was in need of repairs and was not being used. Documentation was provided to show that the last mammography examination was performed on September 19, 2000. She indicated that CT services had also been discontinued because the CT unit was in need of repair and further there was no physician onsite to supervise use. We reviewed a patient referral to the facility for a CT procedure that was dated 12/19/2000. Ms. Bosstiche indicated that the facility did not schedule the patient; instead the patient was advised to go to another facility, and that referrals since that time have not been accepted.

Currently Agency records list Shamina Biais, M.D. as radiation safety officer. Ms. Bosstiche indicated that Dr. Biais does still perform the duties of RSO, although she usually works from her residence. Badge records and other safety information are taken to the residence. Ocassionally, Dr. Biais stops by the facility.

According to Ms. Bosstiche: The facility does perform a few diagnostic radiographic procedures. The patients for these procedures have referrals from physicians and may be scheduled or seen as walk-ins. The films are sent by courier to be interpreted offsite. Currently, the films are sent to Capital Imaging, the Central Park site, and Dr. Beiegle usually does the interpretation. The turn around time on completing the interpretation has been around four days. Requests for "Stat" procedures pose a time problem. Generally, the reports are faxed back to Central Diagnostic.

We remained onsite after the facility was closed to patients, toured the examination rooms, and observed the X-ray units. We randomly selected a few recent film jackets from the patient records storage area and reviewed the contents. The records reviewed contained diagnostic films and physicians interpretations from the previous two weeks. Some film jackets were observed in a file box in the hallway outside the patient records storage area. The box contained films in compartments labeled to indicate the next action to be taken such "For delivery", "Films being sent offsite", etc. The set up verified a system was in place for sending films offsite.

CONCLUSION: No items on noncompliance were noted. X-ray films were sent to radiologists offsite for interpretation. Shamina Biais, M.D. performs radiation safety officer (RSO) duties and mainly works from her residence.


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