Administrative Policy Writing
Notes regarding enclosures (i.e., attachments) and copies of the
letter appear below the signature block.
“Encl:” or “Enclosure:”
Sometimes writers will provide a description of the enclosure as
Encl: Permit Application.
To indicate that the letter is being sent to additional recipients,
Often the “cc” will have some indication of the person’s title:
cc: Tony Hayward, President, BP Products, Inc.
Typist initials appear if the letter is typed by someone other
than the person who wrote it.