Administrative Policy Writing
Omit Unnecessary Words
If the audience clearly knows an
, it is ok to use
A letter addressed to the Federal Aviation Administration can
use “FAA” to refer to the agency. (They know what it means.)
Otherwise, use the standard convention for introducing an
abbreviation or acronym.
Spell out the term the first time it is used.
Then put the abbreviation in parenthesis . Afterwards, use the
Example: “The Federal Aviation Administration (
) finds that
you are no longer registered as a Type 3 pilot. Pursuant to
rules, pilots must maintain a registration.”