Administrative Policy Writing
Omit Unnecessary Words
necessary to include qualifications and
supporting details like we saw in the above examples. You
have to be judicious about it.
Consider whether details are relevant to your audience.
“The Board has finished reviewing your application as
required by Rule 21 and the 2006 amendments to Rule 21.”
If the recipient of this communication is someone who wants
a permit, is it really relevant which rule requires the Board to
review the permit? Maybe. But probably not.
It all depends on the context. The lesson here is to consider
whether such detail is really necessary.