You can't edit a portable document file (PDF) the way you can a word-processing document. PDFs are like screen captures of documents—to use an overly simplistic analogy. As an editor, the best you can do is put your comments in notes and highlight the relevant text. To do so, you may need the full version of Adobe Acrobatnot the Reader, which is a free download. In the following is an example of a PDF with review comments and highlighting. To see the comments, you'll need to download this PDF and view the comments there.
PDF review. To see the sticky notes, you must download this PDF and view it on your computer. Be aware that this is not a copyedit. Because it's a review of student work, not all errors or instances of errors are marked, and corrections are generally not provided.
Note: Unfortunately, Adobe pulled most of these functions out of Acrobat Reader; they are now available only in the full version of Acrobat. This tutorial is based on Acrobat Reader version 4.
Adding notes to a PDF is simple:
In many cases, you'll want to highlight the text that your editing comment refers to. That's pretty easy too, although Acrobat wants to highlight whole words, not parts of words:
In some cases, you'll work over the same PDF with other reviewersfor example, a technical reviewer. When you do, you'll need to make your notes and highlighting distinct from those of other reviewers.
Here's how to change the settings for your note boxes:
To change the color of your highlighting:
Until you change these settings, each note you create will have that new name at the top and that different color; similarly, each highlight will use that different color.
If you edit a PDF, choose a different color for your notes and highlights, and put your name at the top of those note boxes. But when you send that edited PDF back to the writer, reset things so that the writer's note boxes and highlighting will bear her name and a different color for her.
Programs and information provided by firstname.lastname@example.org.