8.5 x 11 specifications

At the bottom of this page are links to examples of these specifications.

8.5 x 11 specification table
Grid
inside margin 6 picas
outside margin 5 picas
top margin 6.5 picas from top of page to baseline of body text head
image area 4O-pica page width by 56-pica (max) depth
bottom margin 2 picas from bottom of page to baseline of folio
text column width 31 picas
offset margin 9 picas
two-column Column width 19 picas; gutter 2 picas.
Typography
body font Times New Roman/Helvetica
front matter 10/12 pt.
edition notice 10/12 pt.: f1ush left with margin, line length 40 picas
body 10/12 pt.
appendixes 10/12 pt.
back matter 9/11 pt.: two-column
heading font Helvetica bold heads 1 through 5, italic head 6
rules 0.5 pt.
Head levels
level 0 18 pt. bold: 3 pt. rule before head, fixed page width, 5.5 picas from top of page to top of rule, 2.5 picas after rule, flush right on a right-hand page.
level 1 18 pt. bold: 3 pt. rule before head, rule length equal to head length, page width rule on multiple-line heads, 5.5 picas from top of page to top of rule, 2.5 picas after rule, flush left with margin.
level 2 16 pt. bold: 0.5 pt. rule, page width before head. 3.5 picas before head. 1.5 pica after head, flush left with margin.
level 3 14 pt. bold: 2.5 picas before head, 1 pica after head, flush left with margin.
level 4 12 pt. bold: 2 picas before head, 1 pica after head, flush left with margin.
level 5 10 pt. bold: 2 picas before head, set in-line with text, followed by colon.
level 6 10 pt. Italic: 2 picas before head, set in-line with text, followed by colon.
Running head/foot
running head (subject) 11 pt. bold: 2.5 picas from top of page to baseline, flush to outside margin
TNL slug 8 pt. bold: 2 picas from top of page, flush to inside margin
folio 12 pt. bold: 3 picas from bottom of page to baseline, flush to outside margin
running foot 9 pt.: 1 pica to inside of folio
security/classification 9 pt.: 2.5 picas from top of page to baseline, flush to inside margin
Table of contents
leader dots 8 pt.
TOC head 0 12 pt. bold: 0.5 pt. rule before head, 2 picas after head, flush left with margin
TOC head 1 10 pt. bold: flush left with text column
TOC head 2 10 pt.: flush left with text column
TOC heads 3 to 6 10 pt.: each level is indented 1 pica from previous level.
Lists
unordered 1.5 picas before and after entire list. 1.5 picas between list items, 4 pt. bullet, flush left
ordered 1.5 picas before and after entire list. 1.5 picas between list items, numbers flush right
simple 1.5 picas before and after entire list. 1.5 picas between list items, 1.5 pica indentation from left margin
definition 1.5 picas before and after entire list. 1.5 picas between list items
parameter 1.5 picas before and after entire list. 1.5 picas between list items
Elements
paragraphs 2 picas: paragraphs within elements, such as lists, are 1.5 picas
footnotes 2 picas before footnote: 9/11 pt. 16 pts. between multiple footnotes. 0.5 pt. rule, 9 picas long, flush left with column
glossary 9/11 pt.: bold term followed by a period, in-line. 22 pts. between terms
index group separators 16 pt. bold: 2.5 picas before separator. 11 pts. after separator
index entries 9/11 pt.: flush left, 1.5 picas indent on subsequent entries, 0.5 pica indent on overflow lines
figures 1 pica from the baseline of the preceding text to the top of the figure. 1.5 picas after, flush left with column
figure captions 9 pt.: 1.5 picas from bottom of figure to baseline of figure caption
figure descriptions 9/11 pt.: 2 picas after description
tables 10 pt. text: rules before and after heading and table, 1 pica before table, 2 picas after
examples 10 pt. mono font: 1.5 picas before and after example, flush left with column
screens Mon font scaled to fit column, i pica screen. 1.5 picas after screen
long quotations 10 pts.: 1.5 picas before and after quotation, 1.5 picas indent right and left
notes Bold "note" followed by colon. 1.5 picas before and after notes. Indent the space of "note:" when the note runs longer than one line.
label boxes Label indented 3 picas, text within 0.5 pt. ruled box, indented 8 pts.
messages and codes 10 pt. bold message: 1.5 pica indentation starting on second line, 1.5 picas between responses, 2 picas between messsages, two-column
language element names 16 pt. bold: 0.5 pt. rule before name
language element description items 12 pt. bold: offset
Warning 10 pt. bold. followed by colon. 10 pt. message, in-line with text. 2 picas before and after warning, flush left with column.
caution 10 pt. bold caps, followed by colon on a line by itself, text indented. 10 pt. bold message, 2 picas before and after "CAUTION," flush left with column
danger 10 pt. bold caps. 10 pt. bold message on a line by itself, text indented 1.5 picas within a 0.5 pt. ruled box, 2 picas before and after "DANGER," flush left with column

Note:

All spacing dimensions are specified in picas unless otherwise noted. Fonts/leading are specified in points (pts.) and all measurements are from baseline to baseline.

Due to certain text processing limitations and restrictions, some variations between specifications in this section and actual measurements of output from various printing devices may be observed.

Enhancements to our text processors will reduce the variations in future releases.

There is a legal requirement that standing notices, particularly performance disclaimers, must be in a font no smaller than the body font of the document in which they appear.

Examples:

Grid dimensions
Table of contents
Head levels 1 through 6
Figures; compact and ordered lists
Compact and unordered lists; tables; screens
Glossary
Index
Two-column grid
Two-column head levels 1 through 6

Programs and information provided by hcexres@io.com.