|Developed for advanced documentation students by|
|David A. McMurrey||Jana Owens
|For additional study materials, refer to the FrameMaker resource page.||Got a question about this tutorial?
Post it in the FrameMaker FAQ
This tutorial is provided for advanced documentation students on a free, as-is
basis, without guarantee of accuracy. If you find any errors or think we should
include other tasks, let us know!
This tutorial discusses the following topics:
Subsequent tutorials focus on tags, tables, anchored frames, graphics, templates, master pages, reference pages, cross-references, tables of contents, indexes, variable text, book building, and structured documents. These tutorials provide an overview of each topic discussed. If you required information about advanced FrameMaker topics, refer to the Adobe FrameMaker User Guide or Adobe FrameMaker Classroom in a Book for the current version of FrameMaker.
|Note: For the sake of brevity, we use an abbreviated style for menu commands throughout this lesson. For example, "Select File > New" means "Select New from the File menu."|
FrameMaker provides several method for importing and exporting information. You can import information by copying and pasting into a FrameMaker document, or you can use the Import command. You can use the Save As feature to save your document to other formats.
Before you begin, you must download and save the source files.
To download and save the source files:
|Note: If you are working in the TCM computer lab, save the file to your lab account. If you do not have a lab account, please contact your instructor.|
FrameMaker allows you to copy and paste text and graphics into a document.
When you use the copy and paste method, all formatting is lost unless you are
copying from one FrameMaker document to another. If you paste a format other
than plain text, FrameMaker places the object in an anchored frame. Depending
on the format of the file, FrameMaker may paste the object as a graphic.
When you paste text from a tab-deliminated file, FrameMaker allows you to convert that text into a table. The conversions.txt source file is a tab-deliminated text file that was exported from Excel. In this exercise, you use the source file to copy and paste text into a FrameMaker document, and then convert that text into a table.
To use copy and paste:
FrameMaker includes an Import command that provides greater control over importing a file. When you import a file using the Import command, you can import by copying or import by reference.
The Import By Copying Into Document option copies the file directly into the FrameMaker document. This method results in a larger file size.
The Import By Reference option references files in other locations. This method results in a smaller file size, but if you move the FrameMaker file, you must move the imported files with the document.
In this exercise, you import by reference an Excel file:
Tip: You can also import entire documents by converting them as they are opened. When you open a document of another file type, the Unknown File Type dialog box appears. Select the appropriate document format, and click Import.
If you make changes to a document that has been imported by reference, you must update it within your FrameMaker document. In this exercise, you change the source file, and then update it within your document.
To change and update imported files:
Tip: You can also make changes directly in your FrameMaker document, but you must first convert the imported file to text. Converting a file to text that has been imported by reference provides the same results as when you import by copying. To convert the file to text:
To convert documents to other formats, FrameMaker provides the Save As command. With the Save As command, you can save FrameMaker documents as word processing formats, such as Microsoft Word or WordPerfect, or Web-based formats, such as HTML, Acrobat PDF, or XML. Because they are so widely used, this tutorial provides instruction for saving documents as HTML and Acrobat PDF. For more information about converting documents to XML, see Structure Documents.
To save a document as HTML:
To save a document as PDF:
The file is saved as a PDF file.
Tip: You can also convert your document to PDF using the Print command. Select File > Print, and then select Acrobat Distiller as your printer.
When you save your document as HTML or PDF, the cross-reference links within your document become active hyperlinks. You can create additional hyperlinks in FrameMaker by applying a special hypertext link:
When you save your document as HTML or PDF, the hypertext will appear as an active link. To make the text visible, apply text formatting as desired.
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