|Developed for advanced documentation students by|
|David A. McMurrey||Jana Owens
|For additional study materials, refer to the FrameMaker resource page.||Got a question about this tutorial?
Post it in the FrameMaker FAQ
This tutorial is provided for advanced documentation students on a free, as-is
basis, without guarantee of accuracy. If you find any errors or think we should
include other tasks, let us know!
This tutorial discusses the following topics:
Subsequent tutorials focus on tables, anchored frames, graphics, templates, master pages, reference pages, cross-references, tables of contents, indexes, variable text, book building, conversion techniques, and structured documents. These tutorials provide an overview of each topic discussed. If you required information about advanced FrameMaker topics, refer to the Adobe FrameMaker User Guide or Adobe FrameMaker Classroom in a Book for the current version of FrameMaker.
|Note: For the sake of brevity, we use an abbreviated style for menu commands throughout this lesson. For example, "Select File > New" means "Select New from the File menu."|
A tag is a set of text formatting characteristics that is applied to textual elements, such as headers, footers, special notices, labels within illustrations, and figure and table titles. For example, the set of formatting characteristics that make up a bulleted or numbered list is a tag. Tags are valuable because:
Tags save time. Instead of applying a set of formatting characteristics to a selection of text every time you want to create a heading, you can simply select the tag name and apply it to the text.
Tags provide consistency. If you work on large documents over a long period of time, or work with other people on the same document, it is difficult to ensure that textual elements are consistent throughout the document. Tags make it easy to maintain consistency.
FrameMaker provides two types of tags: paragraph tags and character tags. These
tags are essential to the professional technical writer.
Paragraph tags allow you to format a paragraph of text and assign it a name so that you can use the same format on other paragraphs within your document. This is very similar to the concept of styles in other desktop publishing applications. Paragraph tags affect an entire paragraph, and every paragraph must have a tag associated with it.
Character tags, on the other hand, allow you to format a character or characters within a paragraph without changing the entire paragraph. For example, you can use 11-point Courier New to differentiate code samples from body text. It is much easier to select a character tag called Code than to select Courier New and 11-point for each occurrence of sample code. Character tags affect only the selected text.
The Paragraph and Character Designers are used to apply, modify, and create
To open the Paragraph Designer, select Format > Paragraphs > Designer.
The Paragraph Designer appears.
To open the Character Designer, select Format > Character
The Character Designer appears.
The Paragraph and Character Catalogs are used to apply tags.
To open the Paragraph Catalog, select Format > Paragraphs > Catalog.
The Paragraph Catalog appears.
|Tip: To open the Paragraph Catalog,
you can also click
located on the right side of the document window.
To open the Character Catalog, select Format > Character >
The Character Catalog appears.
|Tip: To open the Character Catalog,
you can also click
located on the right side of the document window.
FrameMaker provides a default set of paragraph and character tags. When you create a new document, these default tags are displayed in the Paragraph and Character Catalogs.
To apply paragraph tags:
To apply numbered list tags:
The text changes to a numbered list.
|Note: To prevent the numbering from continuing through subsequent numbered list, you must start each list with the Numbered1 paragraph tag.|
To apply character tags:
Experment by applying other paragraph and character tags to your text.
You can modify existing FrameMaker tags to provide additional styles. In this
tutorial, you modify an existing paragraph tag to create a custom heading tag.
To create a custom tag:
|Note: Tag names are case-sensitive. MyHeading1 is not the same as myheading1.|
You can use the steps in this exercise to create other tags, such as heading tags, body tags, and tags for indented text. Experiment with other FrameMaker tags by changing the various settings in the Paragraph Designer.
You can create custom character tags to use with custom paragraph tags. In this exercise, you create a custom character tag to use in the next exercise.
To create a custom character tag:
The new tag is applied to your text and is now available from the Character
To create a bulleted list tag:
Experiment with creating your own bulleted lists.
Tip: You can use other font characters in your bulleted list by copying the character from the Windows Character Map. To copy characters from the Character Map.
Ordered list tags use special building blocks called counters and series labels to increment list items.
Counters increment values in an ordered list and consist of a style indicator and an increment value surrounded by angled brackets; for example, FrameMaker uses the following counters in the default Numbered1 and Numbered paragraph tags:
<n=1>sets a numbered line equal to a value.
<n+>increments a numbered line by one.
Series labels identify numbering streams and consist of a letter followed by a colon; for example, FrameMaker uses the following series label in the default TableTitle paragraph format: T:
In this exercise, you modify an existing numbered list to use letters instead of numbers and then apply a series label to identify each numbering stream.
To create ordered list tags:
Notice that line eight is incorrectly numbered. This happens because FrameMaker
does not recognize line eight as being part of the top-level list. You can
correct this problem by applying a series label to the paragraph
formats that you just created.
Your list should look similar to the following.
Technical documents often contain special noticessuch as warning, caution, and dangerthat highlight special points or alert you to potential problems. These notices must use a consistent format and style; therefore, they are great candidates for special FrameMaker tags.
To create a special notice tag:
Your text should look similar to the following.
You can also create special formats using the Windows Character Map using the procedure described in Creating Bulleted List Tags. Create your own special notice tag by applying different font characters.
|Open the Paragraph Designer||
Ctrl + M
|Open the Character Designer||Ctrl + D|
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