FrameMaker 9.0 Tutorial:
Autonumbers

 

Developed for advanced documentation students by
David A. McMurrey  
Jill Brockmann
Spring 2010
Jana Owens
Spring 2004
Jacqueline J. Pulido
Fall 2000
Thomas A. Moore
Spring 1998
For additional study materials, refer to the FrameMaker resource page.


This tutorial is provided for advanced documentation students on a free, as-is basis, without guarantee of accuracy. If you find any errors or think we should include other tasks, let us know!

If you require information about advanced FrameMaker topics, refer to the Adobe FrameMaker User Guide or Adobe FrameMaker Classroom in a Book for the current version of FrameMaker.

Note: For the sake of brevity, we use an abbreviated style for menu commands throughout this lesson. For example, "Select File > New" means "Select New from the File menu."


Autonumbers

FrameMaker allows you to automate all numbering streams within a document, including multi-file documents such as books. Numbering streams are used with page numbers, chapter and section numbers, figure and table numbers, and numbered lists. You apply numbering streams using autonumber formats.

In this exercise, you create autonumbers for sections, subheadings, figures, tables, and chapters.

An additional resource on FrameMaker autonumbers.

Creating Autonumbers for Sections

To add autonumbers for sections:

  1. Open a new document, and select File > Save.

  2. In the File Name: box, type AutonumberPractice, and click Save.

  3. In the document window, type Installing the SuperWidget, and apply the Heading1 paragraph format. The document window will appear as follows:

    Autonumbering box

  4. With your cursor within the Heading1 paragraph, open the Paragraph Designer (Ctrl + M).

  5. In the Paragraph Tag: box, type SectionHeading1. The Paragraph Designer will appear as follows:

    Autonumbering box

  6. Click Apply.

  7. In the New Format dialog box, click Create. (Make sure the Store in Catalog and Apply to Selection options are selected.) The New Format dialog box will appear as follows:

    Autonumbering box

  8. In the Paragraph Designer, select the Numbering tab.

  9. Check the Autonumber Format box.

  10. In the Autonumber Format: box, type Section <n+>.<n=0>< >. (Include a space at the end of the text.)

    Autonumbering box


    Note: Autonumber formats are created using building blocks. The building block, n+, is an autonumber counter. This counter adds 1 to the value of n. In this case, because it is the beginning of the file, n is zero.

    To begin the autonumber stream from a number other than 1, you can set n equal to that number; for example, <n=5>. You can view other building blocks within the Numbering tab of the Paragraph Designer.

  11. Click Update All.

    Your text should look similar to the following:
    Header
  12. Place your cursor at the end of this paragraph (line of text), and press Enter.

  13. Type Configuring the SuperWidget, and apply the SectionHeading1 paragraph tag. The document window will appear similar to the following:

    Autonumbering box

Creating Autonumbers for Subheadings

To create autonumbers for subheadings:

  1. Create a new body paragraph beneath the Installing the SuperWidget heading, and type Set Up and Installation.

  2. Press Enter, and type Troubleshooting.

  3. Place your cursor in the first subheading, and apply the Heading2 paragraph format.

  4. With you cursor in the Heading2 paragraph, open the Paragraph Designer, and create a new paragraph tag named SectionHeading2 using the procedure you learned in the previous section.

  5. In the Paragraph Designer, select the Numbering tab.

  6. In the Autonumbering Format: box, type <n>.<n+>< >. (Include a space at the end of the text.) The Paragraph Designer will appear similar to the following:

    Autonumbering box

  7. Click Update All.

  8. Apply the SectionHeading2 paragraph format to the Troubleshooting subheading.

  9. Beneath the Configuring the SuperWidget heading, type the following text:

    Windows Vista Configuration
    Windows 2007 Configuration

  10. Apply the SectionHeading2 paragraph format.

    Your text should look similar to the following.

Creating Autonumbers for Figures

To create autonumbers for figures:

  1. Below subsection 1.1, create a new body paragraph, and type Layout of a Basic SuperWidget.

  2. In the Paragraph Designer, create a new paragraph tag named FigureHeading, and then select the Numbering tab.

  3. In the Autonumbering Format: box, type Figure <n>< >.<n+>. (Include a space at the end of the text.) The Paragraph Designer will appear similar to the following:

    Autonumbering box

  4. Click Update All.

  5. Type at least two paragraphs under each subsection, and apply the FigureHeading paragraph tag to each line.

    Your text should look similar to the following.


Notice that the figure headings correctly increment with the correct section number, but the figure numbers continue sequentially from the figure numbers in Section 1. To fix this problem, you must restart the numbering for the figure number.

Open the Paragraph Designer, and within the Numbering tab, change the autonumbering value for SectionHeading1 to Section <n+>.<n=0>< =0>, and click Update All. The tag < =0> tells FrameMaker to make the figure number value zero, but do not display it.

After this change, the text will appear as follows:

Autonumbering box

Creating Autonumbers for Tables

To create autonumbers for tables:

  1. Create a new body paragraph within Section 1.

  2. In the Paragraph Designer, create a new paragraph tag named TableHeading, and select the Numbering tab.

  3. In the Autonumbering Format: box, type T:Table <n+>. (Include a space at the end of the text.)

  4. Click Update All.

  5. Within sections 1 and 2, create several paragraphs, and apply the TableHeading paragraph format to each paragraph.

    Your text should look similar to the following.



    Notice that the TableHeading format uses a numbering system that is different from the section, subsection and figure numbers. This alternate numbering system is created using a series label; in this exercise, the series label is T:. For more information about series labels, refer to Framemaker Online Help.

Creating Autonumbers for Chapters

To create autonumbers for chapters:

  1. Open a new document, and select File > Save.

  2. In the File Name: box, type ChapterNumbers, and click Save.

  3. In the document window, type SuperWidget Installation Procedures, and apply the Title paragraph format.

  4. In the Paragraph Designer dialog box, create a new paragraph tag named Chapter, and select the Numbering tab.

  5. Check the Autonumber Format box.

  6. In the Autonumber Format: box, type Chapter <$chapnum>:. (Include a space at the end of the text).

    Notice that <$chapnum> is used instead of a series label. The <$chapnum> building block keeps your chapter numbers accurate and up-to-date. You can reorder, add, and delete documents without having to manually update the chapter numbers.

  7. Click Update All.

    Your text should look similar to the following.

    Chapter tag

Note: If you add this document to a book that includes other chapters, the chapter number increments according to the numbering properties for that file.

The following table provides autonumber formats for chapter-based numbering:

Example Tag Autonumber Format
Chapter 3: Chapter Chapter <$chapnum>: \t
Section 3.1 Head1 M:Section <$chapnum>.<n+>< =0> \t
Section 3.1.1 Head2 M:Section <$chapnum>.<n>.<n+> \t
Figure 3-1 Figure F:Figure <$chapnum>-<n+> \t
Table 3-1 Table T:Table <$chapnum>-<n+> \t

Experiment with the autonumbering formats in the previous table, and create your own formats using the building blocks in the Paragraph Designer.

This tutorial introduced you to some useful variations of autonumbers. By incorporating these features into your documents, you can create and edit documents more efficiently and effectively.


Home

Information and programs provided by hcexres@prismnet.com.