FrameMaker Books, TOCs, and Indexes
When you complete these tasks, send the six FrameMaker files (zipped if possible) to your instructor. The files to send include the TOC, the 3 chapter files, the index, and the .book file. Name the zip file in such a way that I can know it's from you. To prevent confusion, make sure that all files for this book are in the same directory—both the .fm files and the .book file.
Note: If you can't figure out how to do any of these tasks, post a note to the open forum for the class.
Here is the finished book.
Build the FrameMaker Book
Save these files as regular FrameMaker files. Click File > Save As and then manually change the .mif to .fm.
Build a FrameMaker book with the files in this order: headings.fm, lists.fm, notices.fm.
Use the book file to set up page numbering that is consecutive throughout the book.
For each of these three files:
- Download the following files which you will use to create a small book:
- Use a variable for the chapter numbers in the chapter title so that chapter numbering will still be correct even if the sequence of the chapters is changed.
- Use Page Design Basics as the book title in the even-page footer. Use the title of the chapter as the odd-page footer. However, do not directly type it in; use the variable. You'll have to edit Running H/F 1: change the default Title tag to whichever tag you are using as the chapter title.
- Use double-sided pagination, with the page numbers on the outside bottom corners of the pages (specifically, at the bottom left corner on even-numbered pages and at the bottom right corner on odd-numbered pages).
- Force all files to end on an even-numbered page.
- Use arabic numbers for the body pages.
- Use consecutive page numbering throughout this book, starting at chapter 1. Chapter 1 should start on arabic page number 5.
Create the Title Page
- Create a title page with the title of the book and anything else you want to put on it.
- On the second page of this file (which would be the back of the title page), use this generic edition notice. These will be pages 1 and 2, but these page numbers should not be displayed. Nor should there be any footer text.
Create the TOC
- Generate a TOC for the headings, lists, notices files.
- Apply some formatting to the TOC paragraph tags in generated TOC. Specifically, get some space above and below the chapter titles, use bold on the chapter titles, use a leader-dot tab and a right aligned tab to push the page numbers to the right edge of the page. Modify the TOC tags in the reference pages so that the tabs and leader dots are automatically applied.
- Return to the files and add enough dummy text such that the page numbers in the TOC must change.
- As with cross-references, the page numbers in the TOC will not automatically update. You must regenerate the TOC. When you do, your formatting changes should be preserved.
- Ensure that the TOC ends on an even (and probably blank) page. Do not display any footer text or page number on the front page of the TOC. Display the book title and page 4 in the footer of the back of the TOC. (Page numbers must be FrameMaker-generated; do not hand-enter page numbers.)
Add Index Entries and Generate the Index
Actually, in most of our courses featuring FrameMaker and these practice units, this next part jumps the gun. You probably have not studied indexing with FrameMaker yet. Just skip this part if you wish.
- The files include numerous index entries, but add at least three each of the following types of index entries:
Generate the index.
Using the FrameMaker-supplied index tags, format the generated index so that second-level entries indent.
Use a two-column format. Use the standard heading 1 for the title of the Index (Index). Modify the paragraph tag for this heading 1 so that the index heading spans both columns.
Page numbering should continue from the preceding chapter. For the odd-page footer, use Index; use the book title for the even-page footer. Ensure the index ends on even.
In the files of this book, add enough dummy text such that the page numbers in the index must change.
Regenerate the index. Your format should remain intact, but the affected page numbers should change.
- Select some text and create the index entry using that text verbatim.
- Select the text of a heading, but in the indexing window, lowercase that text.
- Create a See index entry.
- Create a See also index entry.
- Create a first-level entry with three subentries.
Send the Files
Zip all the files (the .fm, .book, the TOC, and the index files) and send the zip file to me. (Be aware that the .book file is just a small bit of formatting and pointers to the .fm files.) If you've not used compression software to "zip" file, see compressing files. To work effectively as a technical writer, you must be comfortable with this technique.
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