If you are working on a big complex project—and especially if team members are at different locations and if the project takes more than a few months—you are likely to use project-management software to stay as organized as possible. Here is a simple subset of how you would use that software:
- The coordinator or team identifies and sequences project tasks.
- The coordinator or team enters plan dates for project tasks.
- Team members enter actual dates when they complete tasks.
- Team members are notified by e-mail f they are waiting on the completion of tasks so that they can start their tasks.
- Individual team members are notified by e-mail several days before their tasks are due, the days their tasks are due, and every day once their tasks are late.
- The coordinator and affected team members are notified by e-mail if a task is late.
- Team members can alert the coordinator and affected team members by e-mail if their tasks may be late.
- The coordinator can change planned dates.
- Team members are notified by e-mail of planned-date changes.
- Downstream plan dates can be changed accordingly, if the team so decides.
- Team members can enter comments on and hours spent on tasks (for future planning).
- Using report functions, team members can get an overview of project status.
- The system can be used to generate a Gantt chart.
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