AutoText and Quick Parts in Word 2007

I am indebted to Dan Morris for this procedure.

AutoText

Building blocks, such as AutoText, are reusable pieces of content or other document parts, such as watermarks, headers or footers, or tables, that are stored in galleries. You can access and reuse the building blocks at any time. You can also save building blocks and distribute them with templates.

To save selected text as AutoText:

  1. Select the text you want to reuse.
  2. Click the AutoText icon in the Ribbon.
  3. Click Save Selection to AutoText Gallery. The Create a New Building Block window will open.
  4. Type a name for your selected text and click the OK button.

To insert AutoText into a document:

  1. Type the name of the AutoText you want to use.
  2. Click F3 to insert the text.

Quick Parts

While AutoText inserts plain text, to insert formatted text, you need to use Quick Parts. To save text to Quick Parts:

  1. Select the text you want to reuse.
  2. Click the Insert tab in the Ribbon.
  3. Click the Quick Parts icon.
  4. Click Save Selection to Quick Part Gallery.... The Create a New Building Block window opens.
  5. Type a name for your text and click the OK button.

To reuse Quick Parts text:

  1. Type the name of the Quick Parts text you want to use.
  2. Click F3 to insert the text.

Moving Your AutoTexts to a New Computer. To migrate your autotext settings between computers using Word 2007:

  1. On the computer you want to migrate from, copy the file Building Blocks.dotx to a flash drive. Locations vary: you may find this file at C:\Users\username\AppData\Roaming\Microsoft\Document Building Blocks\1033 or at C:\Documents and Settings\username\Application Data\Microsoft\Templates, depending on your version of Windows.
  2. On the computer you want to migrate to, navigate to C:\Users\username\AppData\Roaming\Microsoft\Document Building Blocks\1033 (or possibly C:\Documents and Settings\username\Application Data\Microsoft\Document Building Blocks\1033 to find the file Building Blocks.dotx.
  3. Rename the file by changing its extension to .old.
  4. Paste the file Building Blocks.dotx that you copied from the first computer into this same directory.

Programs and information provided by hcexres@prismnet.com.