Indexing in Word 2007

I am indebted to Vladimir Likhanov for this information on indexing. A nice video is available at How to Build an Index in Word 2007 and Updating a Word 2007 Index.

Create Index Entries

  1. Select the word you want to add to the index.
  2. Click References > Index > Mark Entry. The Mark Index Entry dialog box opens.

  3. The Main entry field in the Index section displays the text that will be added to the index. You can edit and change this text as needed.
  4. In the Options section, choose the type of the index entry:
  5. The options in the Page number format section allow you to apply the bold or italic formatting to the page numbers in your index.
  6. Click Mark.

Create Subentries

  1. Select the word you want to add as a subentry to the index.
  2. Click References > Index > Mark Entry. The Mark Index Entry dialog box opens.
  3. In the Main entry field of the Index section, add the higher-level entry.

  4. In the Subentry field, add the subentry.
  5. Click Mark.

Create a Page Range

  1. Select the entire text that belongs within the range.
  2. Click Insert > Bookmark to open the Bookmark dialog box.



  3. Type a name for the bookmark in the Bookmark name field, and click Add.
  4. Move back to the point at which the range begins, and select the text for the index entry.
  5. Click References > Index > Mark Entry.
  6. Edit the entry or type a different entry, if necessary.
  7. Click the Page range button, and select the bookmark you created.



  8. Click Mark.

Generate an Index

  1. Move to the end of your document, and place the mouse cursor after the end of the text.
  2. Click Insert > Page Break to start a new page.
  3. Type Index, and then click Home > Styles > Heading 1 to make Index stand out.
  4. Click References > Index > Insert Index to open the Index dialog box.

  5. Use the options on the Index tab to define the appearance of your index. For example, you can select the Indented radio button for Type to make the subentries indented under the corresponding main entry. You can also change the number of columns per page in the Columns menu or use the Formats menu to customize the font size and style of your index entries.
  6. When you are done, click OK.

Modify an Index Entry

  1. Click Home > Paragraph > Show/Hide to view the hidden text. The index code looks like this: { XE "Entry_Name" } .
  2. Search your text for the entry you want to format. The easiest way to do it is to press Ctrl+F to open the Find and Replace box, type the entry name in the Find what field, and click Find Next.
  3. Once you find the desired index entry, change the text inside the curly brackets as needed.

Delete an Index Entry

  1. Click Home > Paragraph > Show/Hide to view the hidden text. The index code looks like this: { XE "Entry_Name" } .
  2. Search your text for the entry you want to delete. The easiest way to do it is to press Ctrl+F to open the Find and Replace box, type the entry name in the Find what field, and click Find Next.
  3. Select the entire index code, including the curly brackets, and press Delete.

Update an Index

When pagination changes such that the page numbers in your index are no longer valid, you must update that index. There are two ways to do this:

Format an Index

  1. From the Formats menu, choose the format to be applied to your index. The Print Preview section shows you how the index will look like on the page.
  2. Unless you have specific requirements otherwise, choose Classic.
  3. When you are done, click OK.

Programs and information provided by hcexres@prismnet.com.