Tracking Changes in Your Word 2007 Documents

With Word 2007, you can review the changes you make to a document before you finalize those changes. In these instructions, you will learn how to:

Turning the Track Changes Feature On and Off

By default, Word 2007 has the Track Changes feature turned off. You must turn it on before you are able to see your revisions.

Note: You should turn on Track Changes before making the changes you want to track.

To start tracking changes while you edit a document:

  1. Click the Review tab. The Ribbon will change to show the Review options.
  2. Click the Track Changes icon.

Note: You can also turn on Track Changes with the keyboard shortcut Control+Shift+E.

To stop tracking changes:

  1. Click the Review tab. The Ribbon will change to show the Review options.
  2. Click the Track Changes icon.

Note: You can also turn off Track Changes with the keyboard shortcut Control+Shift+E.

Accepting and Rejecting Changes to Your Document

After you, or an editor, make changes to your document, you will need to review those edits and decide whether to accept them or reject them.

To accept changes to your document:

  1. Click the Review tab.
  2. Click the Accept icon. Word 2007 will accept the change and move your cursor to the next change.

To reject changes to your document:

  1. Click the Review tab.
  2. Click the Reject icon. Word 2007 will reject the change and move your cursor to the next change.[mention Reject All? or Accept All?]

Working with Comments in Your Document

Inserting a Comment. Comments allow you to leave editorial remarks about the document you are writing or editing. The remarks will appear in balloons along the margins of the document. To insert a comment:

  1. Place your cursor where you want to leave a comment.
  2. On the Review tab, click New Comment. The comment balloon will open with the cursor already inside.
  3. Type your comment.
  4. Click outside the balloon to return to editing your document.

Deleting a Comment. To remove a single comment from a document:

  1. Right-click the comment. A context menu will open.
  2. Click Delete Comment.

    Or
  1. Click the comment you want to delete.
  2. Click the Review tab.
  3. Click the Delete icon.

To remove all comments from a document:

  1. Click any comment in your document.
  2. Click the Review tab.
  3. Click the arrow below Delete.
  4. Click Delete All Comments in Document.

Changing Comments. To change an existing comment:

  1. Display comments if they are not already visible (see Turning on Track Changes).
  2. Click inside the balloon for the comment you want to edit.
  3. Make your desired changes. [I find the right-side display of comments messes up the screen. I believe there is a way to display them at bottom of document or only if yellow comment icon is double clicked. Willing to add those here?]

Displaying Changes in Your Document

There are several ways to display the changes you, or your editors, made to your document.

Displaying Changes and Comments Inline. Word 2007 can display changes and comments in various ways. To change how Word displays your changes, click Balloons on the Review tab and select one of the following options:

Displaying Specific Types of Comments. By default, when reviewing changes, Word 2007 displays every change you make in a document. However, you can also display only specific types of changes such as:

To display specific types of comments:

  1. On the Review tab, click the arrow next to Show Markup.
  2. Do one of the following:

Displaying Different Stages of the Editing Process. You can use the Display for Review list to view a document at various stages of the editing process. Each of the four options in the list provides a different view of the document. Final Showing Markup is the default when you open any document.

Displaying a Summary of Changes in Your Document. By using the Reviewing Pane, you can view a summary of all changes awaiting your inspection. The summary section at the top of the Reviewing Pane displays the exact number of visible tracked changes and comments that remain in your document.

  1. Click the Review tab.
  2. Click Reviewing Pane to view the summary at the side of your screen.

    Note: To display the Reviewing Pane across the bottom of your screen, click the arrow next to Reviewing Pane, and then click Reviewing Pane Horizontal.
  3. To view the number of each type of change, click Show Detailed Summary.

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